Secretari@t Co., Ltd. is a secretarial service management company which specializes in the complete management of academic conferences, workshops, seminars, and symposium. We can also provide either a publishing, translation, creating websites, data entry and analysis dependent on the needs of the clients. It’s our pleasure to provide you with any support you need.

We have an experienced team on hand to provide advice and relevant documentation with any aspect of the role which the secretary is expected to fulfil.


Company name Secretari@t Co., Ltd.
Established July 2004
President Ohtani(Hayashi) Yasue
Board director Fujioka Miki / Kim HyangSook
Employees 8
Location 3rd floor, Bldg. 6th, Kyoto Research Park, 93 Awata-cho, Chudoji, Shimogyo-ku, Kyoto, 600-8815, JAPAN
▸ Google Maps
Phone & Fax +81-75-315-8472
E-mail office[@]
Outline of businesses
  • Outsourcing services as an administrative agent
  • Attraction, planning and management of conventions and events
  • Publication and editing
  • Website creation and video production
  • Translation/interpretation (English, Korean, Chinese)
  • Audio-typing
  • Data entry and analysis
  • Survey, research, and consulting
  • Supporting for academic-industrial alliance

Need some help? --- Highly qualified staff provide all secretarial services with guaranteed quality and turnaround times.

Main customers Government and other public offices, educational institutions such as universities, international organizations, research institutes, national institutes, public-interest corporations, organizations, enterprises


  • Domestic/International conference management
  • Arranging a venue, banquet, meals, etc.
  • Planning promotional events, excursions
  • Online credit card processing
  • Badge layout and printing
  • Arranging hospitality gift
  • Invitation procedure for visa application
  • Publishing and Printing posters, proceedings, DVD/CD
  • Creating website
  • Online registration system
  • On-site registration staffing


Contents Service summary
Support for
Operation of academic conferences Handling of author, speaker, exhibitor
Preparation for registration Making of registration form, Call for paper, etc.
Paper management Assist for reviewing, submitting paper
Creating website OP: Programming, Payment system with credit card
Designing, editing and publishing of Proceedings Printing fee is NOT included
Designing, editing and publishing of Poster/Call for paper/Brochures  
Transportation services  
Housing services Reservation for a venue, hotels, etc.
Registration services Database administration, badge layout, accounting, making invoice/receipt
On-site registration staffing Will be changed depending on the working language
Accounting services Budgeting, bank account set up, financial reports, etc.
Support for
academic society
Secretariat agency Telephoning, reception, etc.
Administration for members Database administration, accounting, making invoice/receipt
Editing and publishing journal Paper management, layout, proofreading
Shipping and dispatching Making mailing labels
Making reports, notes, etc.  
Support for various meeting Annual meeting, board meeting, committee meeting, etc.
Desk top publishing Reports, posters, brochures, etc.
Audio typing Per 1 hour
Data entry Negotiable depending on the volume
Survey, research With data entry, analysis
Translation English to Japanese Roughly 500 English words
Japanese to English Roughly 400 Japanese words
Korean/Chinese to Japanese Roughly 400 Japanese words
Japanese to Korean/Chinese Roughly 400 Japanese words
Proofreading by native speaker Roughly go half off the translation price